El Paso, TX – Professional Document Systems announced the successful implementation of an automated forms system at the Florida Department of Corrections.
One of the challenges faced by the education department was the ever increasing flow of paperwork due to their increased growth. The DOC wanted to enhance the efficiency process by automating education evaluation and tracking forms which were still being filled out manually.
PDS presented the user and budget friendly, Formatta E-Forms Suite to be integrated with their existing imaging system. This customized electronic forms solution package consists of: Formatta E-Forms Manager, Formatta Designer, Formatta Filler, and an imaging integrator and data export scheduler. Together, these components offer many time saving conveniences to an organization constantly collecting information.
Elimination of tedious and repetitive data entry
No more manual scanning of handwritten forms
Legible and “clean” forms with no messy white-outs, cross outs or misspellings
The Formatta Suite contained the key features and functionalities that the DOC required for their E-forms management structure such as:
Centralized forms management for storing, publishing, reporting, versioning and expiration of forms
128-bit native encryption for data and form security
Data extraction and index image exporting
Exclusive server based signing and authentication
PDS installed and implemented this forms automation package, complementing the electronic records management organization already in place. The DOC now has a fully functional and integrated forms system which can still grow as their records management needs grow, ensuring long term stability and standardization.
About the Florida Department of Corrections
The Florida Department of Corrections is the third largest state corrections system in the country and is a respected national leader in corrections due to its innovations and insistence on quality. Health Services is an integral and constitutionally required element in the Florida Department of Corrections’ services, and is responsible for the physical and mental care of all 102,000 inmates in its care, custody, and control.
About Professional Document Systems
Since 1995, PDS has provided document management, electronic forms and scanning solutions to government, education, business and healthcare organizations throughout the USA and the manufacturing industries of Juarez, Mexico.
As a full service document and records management provider, PDS develops and supports solutions in the following areas:
Document Imaging Software
Electronic Forms
Document Conversion Services
Custom Software Solutions
Our consultative approach guarantees that our clients receive a tailored, cost effective solution based on their document/record characteristics. Customers and resellers can get more information at PDS’ web site, www.pdswest.com or by calling ( 800) 644-7112.